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Important Update Regarding the Launch of the 2013 – 2014 NursingCAS Cycle and the Closure of the 2012 – 2013 NursingCAS Cycle
 
October 22, 2013
Note: You received this message because you are listed as the Primary NursingCAS Administrator or User(s) at your school. If there have been staff changes and you are no longer the primary administrator or user, please forward this to the appropriate person and/or notify Caroline (callen@aacn.nche.edu) of this change so we can get the information to the appropriate party. And feel free to share this information with your colleagues as needed.

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FAQs
Click on the question below to link to its answer or click here to read all Q&As.
 
Advising Applicants
Beginning in November 2012, NursingCAS plans to email applicants and post information on www.nursingcas.org, Facebook, and Twitter to make applicants aware of the 2013 timeline and help them understand when they need to e-submit their application and have their transcripts submitted in time to be verified and eligible for re-applicant status in the 2013 – 2014 cycle.
 
If you talk with students who are planning on applying to your program that has a June 1, 2013 deadline or later, tell them to hold off on creating a NursingCAS account until April 15, 2013 when the 2013 – 2014 cycle launches.
 
If your program has a rolling deadline and applicants want to submit their application prior to April 1, 2013, they should do so by using the 2012 – 2013 NursingCAS application. Otherwise if they plan to apply to a program with a rolling deadline after April 15, 2013, they should use the 2013 – 2014 NursingCAS application.
 
If you talk with students who already have an active NursingCAS account, let them know that in order to be eligible to be an immediate re-applicant when the 2013 – 2014 cycle launches, they need to make sure they e-submit their application, have all of their transcripts submitted to NursingCAS, and their education and course work section completed by April 1, 2013. Otherwise they (verified applicants) will not be eligible to be a re-applicant during the 2013 – 2014 cycle until July 15, 2013 when the final round of archiving of verified 2012 – 2013 applicants occurs.
 
Launch/Closure Informational Webinars
Two Webinars have been scheduled regarding the closure of the 2012 – 2013 cycle and the launch of the 2013 – 2014 cycle for participating NursingCAS schools.
 
I encourage you or your colleagues to join this Webinar, which will include a Q&A session. Register below:
 
or
 
Contact:
 
Caroline Allen
NursingCAS Manager
202-463-6930, x258
 
If you have questions or concerns about this announcement or the closure of the 2012 – 2013 cycle and the launch of the 2013 – 2014 cycle please contact Caroline or Tania Zavarelli (617-612-2058) the NursingCAS Manager based at Liaison International.
 
And if you have specific questions about WebAdMIT please contact the WebAdMIT Support Team at 716-636-7777, option 7 or via email.
 
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Attention NursingCAS & WebAdMIT Primary Users,
 
In order to implement important enhancements, minimize disruption to school’s admissions cycles, prevent having a closure period downtime in 2013, and to carry over the most applicants into the new cycle as possible, NursingCAS has decided to take an innovative approach in 2013 and plans to launch a new cycle at the same time the current cycle is open.
 
We are pleased to announce that the newly enhanced 2013 – 2014 NursingCAS application and WebAdMIT portal are scheduled to launch on April 15, 2013. At the same time we will keep the current cycle of NursingCAS (2012 – 2013) open in order to allow programs to finish out the current cycle’s deadlines. Stay tuned for an announcement outlining what enhancements will be available for next cycle. Below is a timeline and explanation of how the launch of the 2013 – 2014 cycle and the closure of the 2012 – 2013 cycle will work.
 
Timeline
April 15, 2013: NursingCAS 2013 – 2014 and WebAdMIT 2013 – 2014 launches
  • The NursingCAS application portal (http://portal.nursingcas.org) will point to NursingCAS 2013 – 2014.
  • A clear message will be posted on the login page that directs applicants who are trying to finish a 2012 - 2013 application for schools with May 2013 deadlines (a list of programs will be posted), and there will be a link that applicants can click to direct them to the NursingCAS 2012 – 2013 application portal in order to finish their application.
  • Any applicant who was verified by April 1, 2013 (two weeks prior to the launch of the 2013 – 2014 cycle) will be immediately eligible to be a re-applicant in the 2013 – 2014 cycle. Refer to the FAQs below for more details on re-applicants.
All June 1, 2013 deadlines or later will be posted in the 2013 – 2014 application starting on April 15, 2013
  • This will allow applicants plenty of time (more than six weeks) to get their application completed.
May 31, 2013: Last day for the current cycle of NursingCAS (2012 – 2013) deadlines
  • Once verification is complete and the current (2012 – 2013) cycle closes out, all verified applicants from this cycle who applied between April – June 2013 will be eligible to be a re-applicant in the 2013 – 2014 application cycle.
  • This ensures that all verified applicants from the current cycle of NursingCAS (2012 – 2013) are eligible to be re-applicants in the 2013 – 2014 cycle.
  • To clarify, the first round of archiving for re-applicants will happen on April 1, 2013, and the second round of archiving for re-applicants will happen on July 15, 2013.
  • When the NursingCAS 2012 – 2013 (current) cycle closes for good, the link to the Application Portal (http://portal.nursingcas.org) and the message about applying to schools with May 2013 deadlines will be removed, and applicants will be channeled into the 2013 – 2014 cycle.
 
Helpful Guide on Program Deadlines & What that Means for Schools
Program Deadlines
Posted on  2012 – 2013 NursingCAS Application Viewable in WebAdMIT 2012 – 2013 Posted on  2013 – 2014 NursingCAS Application Viewable in WebAdMIT 2013 - 2014 Eligible* to be a re-applicant on 4/15/2013 Eligible* to be a re-applicant on 7/15/2013
Nov. 2012
Dec. 2012
Jan. 2013
Feb. 2013
Mar. 2013
Apr. 1, 2013
Apr.15, 2013
May 2013


June 2013
July 2013
Aug. 2013
Sep. 2013
Oct. 2013
Nov. 2013
Dec. 2013
Jan. 2014
Feb. 2014
Mar. 2014
Apr. 2014
 
 
*Applicants must be verified in order to be eligible to be a re-applicant. Applicants who are verified have e-submitted their application, all of their official transcripts have been received, their education history and course work data has been verified as accurate, and a number of GPAs have been calculated on their behalf by NursingCAS.  
Note: Any verified applicants who applied between August 15, 2011 and April 1, 2013 will be eligible to be an immediate re-applicant to the 2013 – 2014 cycle when it launches on April 15, 2013. Any verified applicant who applies to a program posted on the 2012 – 2013 application after April 1, 2013 will be eligible to be a re-applicant on July 15, 2013 after the second round of archiving occurs and the current cycle of NursingCAS is shut down.
 
Helpful Guide for Applicants on When to Apply:
The program I want to
apply to has a deadline during the month of:
Apply Using the 2012 – 2013 NursingCAS Application
Apply Using the 2013 – 2014 NursingCAS Application
(Wait until April 15, 2013 to create your NursingCAS Account)
Nov. 2012
 
Dec. 2012
Jan. 2013
 
Feb. 2013
 
Mar. 2013
 
Apr. 2013
 
May 2013
 
June 2013
July 2013
Aug. 2013
Sep. 2013
Oct. 2013
Nov. 2013
Dec. 2013
Jan. 2014
Feb. 2014
Mar. 2014
Apr. 2014
 
WebAdMIT Program Tool
In September 2012, WebAdMIT released a new feature called “Programs” Tool. For instructions on how to use this new tool, please click here. This tool allows schools to add programs to their listing on the application, deactivate past programs with expired deadlines, and update deadlines.
 
To ensure that we have a smooth and successful transition from the 2012 – 2013 cycle to the 2013 – 2014 cycle, the WebAdMIT software will not permit schools to post or publish deadlines later than April 1, 2013 with the Programs Tool. Any school needing a published deadline later than April 1, 2013 on the current application will need to request that this be done through Caroline Allen (callen@aacn.nche.edu). And the WebAdMIT Support Team will need 3 to 5 business days to process requests to publish deadlines later than April 1, 2013 on behalf of schools. Programs with deadlines of June 1, 2013 or later will be published on the NursingCAS 2013 – 2014 application once it launches on April 15, 2013.
 
If your school has programs with May 2013 deadlines that are not yet published on the 2012 – 2013 application, we strongly encourage you to either post that program with a April 1, 2013 deadline on the 2012 – 2013 application or post that program with a June 1, 2013 deadline on the 2013 – 2014 application. This will benefit your school and applicants. Best practices would be to have a clear distinction on which deadlines belong in which cycle in order to eliminate applicant confusion and to make sure you are accessing applicant data for a specific program in the same WebAdMIT portal. If you split applicants to programs across different cycles it causes major confusion and difficulty for applicants and a headache for you in terms of accessing the same pool of applicants in two different WebAdMIT portals. Please contact the NursingCAS staff if you would like to discuss your specific situation or have questions. We are happy to assist and make the next cycle's launch as smooth as possible for all. And consider attending an informational Webinar on the launch/closure.
 
Frequently Asked Questions
Re-Applicants

Q: Who can be a re-applicant?
A: A student is eligible to be a re-applicant if they are verified, meaning they have e-submitted their application by April 1, 2013, two weeks prior to the launch of the 2013 – 2014 cycle, and all of their official transcripts have been received in time for NursingCAS to verify their information and calculate GPAs. Any verified applicants who applied between August 15, 2011 and April 1, 2013 will be eligible to be an immediate re-applicant to the 2013 – 2014 cycle when it launches on April 15, 2013. Any verified applicant who applies to a program posted on the 2012 – 2013 application after April 1, 2013 will be eligible to be a re-applicant on July 15, 2013 after the second round of archiving occurs. By doing two rounds of archiving, we will ensure the most number of applicants are eligible to be re-applicants in the 2013 – 2014 cycle and no verified applicants get stuck between cycles.
 
Q: What does it mean to be “verified”?
A: Applicants must e-submit their application, submit their payment, all official transcripts must be received, and the course work and schools attended sections must be completed and accurate in order to be "verified". Click here to view more information on verification or view a short video.
 
Q: What does it mean to be a re-applicant?
A: Generally everything on the application is carried over for re-applicants except for references (most applicants and schools would rather they get new references each cycle) and personal statements (most schools encourage applicants to write new ones each year they apply). To clarify:
  1. Re-applicants can import their information from the previous cycle.
  2. Most application fields and verified transcripts (transcripts containing course work calculated into the GPA by NursingCAS will be imported into the new application).
  3. All verified course work entered in by the applicant will carry over. Note any “in progress” course work will not be carried over.
  4. Personal Statements are not carried over, and NursingCAS strongly advises applicants to compose new personal statements in the next cycle if they are a re-applicant.
  5. Letters of reference, payments, and unverified transcripts will not be carried over and must be re-submitted in the next cycle.
Q: How does the re-applicant process work internally at NursingCAS?
A: In order to maintain the integrity of the applicant data, the archiving of information that needs to be carried over for verified applicants to be a re-applicant in the new cycle takes two weeks. Prior to a launch of a new cycle, the verified applicant database is saved in an archive process and then NursingCAS staff re-maps the applicant database to the new cycle, cleans up the data, and does testing to ensure that there are no issues..
 
Q: Why do only “verified” applicants get archived and carried over for re-applicant status?
A: In the past, Liaison International has attempted to bring over all applicants (not just verified) to a new cycle, and it created a wide variety of data issues. Bringing over all applicants was problematic because the main benefit of carrying over an applicant’s course work and academic history from the previous cycle is so that they do not have to re-enter it and go through the verification process again. The process of matching academic records is complex and sensitive. To allow for the re-applicant process, Liaison needs to lock everything from the last cycle that is “known good”. If applicants in an incomplete state are carried over (i.e., those individuals who put in course work, but Liaison received only some transcripts or Liaison never completed the verification process because there were problems with the application), the rules that are part of Liaison’s re-applicant processes cannot be applied, and Liaison cannot properly match transcripts to course work as they do not know what is good and what is not.
 
Q: Do re-applicants pay a fee to designate, e-submit, and apply to a program posted in the 2013 – 2014 application cycle?
A: Yes, re-applicants and any new applicants who e-submit during the 2013 – 2014 cycle (after April 15, 2013) will pay the NursingCAS fee. Undergraduate fees are $45 for the first school the student applies to, and $30 for each additional school the student applies to. Graduate fees are $65 for the first school the student applies to, and $35 for each additional school the applicant applies to. If the applicant applies to the same school within the same cycle (so in this case between April 15, 2013 and April 15, 2014), they do not pay an additional fee.
 
General

Q: How was this timeline determined?
A: The American Association of Colleges of Nursing, Liaison International, and Academic Software Plus staff along with the NursingCAS Advisory Group analyzed data on deadline and e-submission frequency from past cycles to determine when to execute the application cycle transition and identified May as the least disruptive time.
 
Q: Why is the first deadline posted in the 2013 – 2014 application cycle June 1, 2013?
A: This will allow applicants plenty of time (more than six weeks) to get their application completed.
 
Q: What’s the plan for 2014 – 2015?
A: The plan now is to do the same thing in 2014. NursingCAS 2014 – 2015 will launch on April 15, 2014, and we will keep the 2013 – 2014 NursingCAS cycle open at the same time in order to finish out May 2014 deadlines. In 2015 NursingCAS is exploring the option of moving to a new platform that could more easily allow for a continuous cycle and help facilitate academic progression. Details about the plan for 2015 will be released to schools as information becomes available.
 
Rolling Deadlines

Q: What if my program has a rolling deadline?
A: The last date an applicant can submit their application for the 2012 – 2013 cycle to a rolling deadline is April 1, 2013 in order to ensure that anyone that applies to your rolling deadline can be verified and included in the first round of archiving in order to be an immediate re-applicant for the 2013 – 2014 application cycle. Then all rolling deadlines will be posted on the 2013 – 2014 application when it opens on April 15, 2013.
 
Q: What happens if an applicant doesn’t e-submit their application by April 1, 2013?
A: If an applicant doesn’t e-submit their application by April 1, 2013, then it is possible that they will not be verified in time for the launch of the 2013 – 2014 application cycle on April 15, 2013, meaning they will not be eligible to be an immediate re-applicant for the new cycle. However, if they are verified between mid-April and the end of June, they will be included in the second round of archiving that will take place in mid-July and will be able to be a reapplicant to the 2013 – 2014 application cycle any time after July 15, 2013. 
 
WebAdMIT

Q: How will this impact my WebAdMIT Portal?
A:
  1. You will continue to have access to your 2012 - 2013 WebAdMIT portal during the 2013 – 2014 cycle. In your 2012 – 2013 WebAdMIT portal, you will have access to any applicants who applied via the current application cycle.
  2. You will log into a new WebAdMIT portal to view 2013 – 2014 cycle applicants.
  3. Schools can transfer most of their past WebAdMIT settings (including past users) into their new cycle’s WebAdMIT portal.
  4. The data dictionary for 2013 – 2014 will be released as soon as it is available.
Q: How will this impact my export?
A:  As in the past, exports may change based on changes to the data dictionary, including the addition, removal, or editing of fields and field names. The WebAdMIT Support Team is dedicated to making sure this transition is smooth and is available to help guide you through that process. Please do not hesitate to reach out to them via telephone at 716-636-7777, option 7 or via email at webadmitsupport@academicsoftwareplus.com.
 
Q: Will I have access to reports from past application cycles in WebAdMIT?
A: For schools who have participated in past cycles of NursingCAS in order to access reports you will need to log in with your past user name and password and ensure that you are using the proper URL. For example if you would like to access reports from the 2010 – 2011 cycle visit https://nursing2011.webadmit.org/session/new. If you would like to access reports from WebAdMIT 2011 – 2012 log into https://nursingcas2012.webadmit.org. And if you need assistance contact the Support Team at 716-636-7777, option 7 or via email at webadmitsupport@academicsoftwareplus.com.

NursingCAS is administered by the American Association of Colleges of Nursing (AACN), in conjunction with its partners, Liaison International and Academic Software Plus.
 

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