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NursingCAS News
July 2012



Note you have been added to the NursingCAS newsletter distribution list because you have a WebAdMIT account and are a NursingCAS user. To unsubscribe, click here.
 
Customer Service Hours Extended
 
NursingCAS customer service hours for applicants have been extended until 7:00 PM Eastern Time (6:00 PM Central, 5:00 PM Mountain, and 4:00 PM Pacific), Monday – Thursday. Friday hours remain 9:00 AM – 5:00 PM Eastern Time.
 
A new phone system was implemented that helps NursingCAS to listen, monitor, and track calls by each representative in order to improve service.
 
If you have an applicant who has a customer service complaint, please get as much detail as you can from the applicant, specifically what date and time they called, the name of representative they communicated with, and the particular issue, and email Tania immediately so we can address any concerns quickly.
 
NursingCAS is on Twitter
 
NursingCAS is now on Twitter. Applicants can follow NursingCAS and "tweet" questions, and customer service will reply with answers. Encourage your applicants to follow NursingCAS on Twitter.

Encourage applicants to like NursingCAS on Facebook for important news, updates, and information. Applicants can post questions on the Facebook wall for customer service to answer. 
 
Encourage applicants to visit or subscribe to the NursingCAS YouTube channel to watch helpful, instructional videos on the application process.
 
Staff Update

Nora Minassian, the former NursingCAS Coordinator, left her position in late June to pursue an opportunity to volunteer overseas. Please direct any questions, especially regarding applicants, customer service, deadline extensions for individual applicants, verification, or processing, to Tania Zavarelli, the NursingCAS Manager via email or phone at 617-612-2058.
 
If you are unsure of who to direct your questions to please reach out to Caroline Allen, NursingCAS Manager, via email or phone at 202-463-6930 x258 for assistance.
 
If you have a questions regarding your WebAdMIT portal or would like to set up training, contact the WebAdMIT support team via email or phone at 716-636-7777, option 7.
 
Contact:
 
Caroline Allen
NursingCAS Manager
202-463-6930, x258
 
Contact Caroline with any updates, questions or comments, especially in reference to any of the items addressed in this newsletter.

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Attend an Orientation Webinar for NursingCAS Cycle 3 – Learn How to Use the New Program Management Tool
Register now for a “What’s New in WebAdMIT for NursingCAS 2012” session. The Webinar will provide an overview for the new features and enhancements available in WebAdMIT and on the application for the next cycle of NursingCAS. Primary user(s) and administrator(s) for NursingCAS are strongly encouraged to attend a training session.
 
Register now for one of these upcoming sessions:
 
Wednesday, August 15, 2012
1:30 PM - 3:00 PM ET
Register Now
 
Tuesday, August 21, 2012
1:30 PM - 3:00 PM ET
Register Now
 
Tuesday, August 28, 2012
1:30 PM - 3:00 PM ET
Register Now
 
Most importantly in this session, you will learn how to use the new Program Management Tool, which allows schools to enter in their own program designations and application deadlines, while also allowing schools to extend deadlines themselves (note deadline extensions for individual applicants will still need to be granted through Tania Zavarelli, NursingCAS Manager, by contacting tzavarelli@liaison-intl.com or 617-612-2058).
 
If you are unable to attend an orientation Webinar, please schedule an individual training session with the WebAdMIT Support Team at your convenience via email at webadmitsupport@academicsoftwareplus.com or via phone at 716-636-7777, option 7.
 
Reminder: 3-Day Maintenance Scheduled for August 7 – 9
The next cycle of NursingCAS, Cycle 3 (2012 – 2013), will launch on August 10, 2012. There will be a 3-day maintenance period where the application will be down from August 7–9, 2012 to allow for important enhancements. It’s important to note that you will log into the same WebAdMIT portal with your same username and password in order to access applicants who applied prior to August 7, 2012 and applicants who apply on, or after August 10, 2012. The most up-to-date data dictionary will be available in your WebAdMIT portal under Usage Help> Support Resources> Custom Export Field Layout. Applicants who were in the system prior to August 7, will remain in the system when the new cycle opens on August 10. Applicants will be able to log into their application with their same username and password. Please review the FAQs on the scheduled maintenance and/or contact Caroline Allen, NursingCAS Manager, at callen@aacn.nche.edu or 202-463-6930 x258 with any questions.
 
Enhancements for 2012 – 2013 Cycle (Cycle 3) Launching on August 10, 2012
To view a full list of enhancements that will be implemented during the August 7 - 9, 2012 maintenance period, click here. On September 6, 2012 a few additional enhancements will be implemented, including a fix that will allow applicants to apply to undergraduate and graduate level program designations using the same application. Also, the character limit in the personal statement section of the application will be increased. More information about any additional enhancements planned for implementation during Cycle 3 will continue to be made available to schools in the coming months.
 
To view a list of enhancements that have been made during this current cycle, Cycle 2, (August 15, 2011 - present), click here. To view a list of enhancements that were made during August 1 – 15, 2011 (after Cycle 1), click here.
 
Please complete the short nursing course prefix survey. Survey data will be used for the Nursing GPA calculation enhancement. If you have questions or enhancement suggestions, please contact Caroline at 202-463-6930, x258 or callen@aacn.nche.edu
 
NursingCAS Listserv Launching on August 1
In order to facilitate communication, collaboration, and sharing of best practices among participating schools, a NursingCAS Listserv has been established. This platform will serve as an electronic discussion group for NursingCAS users. Everyone who has a WebAdMIT account or receives this newsletter has been added to the listserv. To convey a message to the listserv, send an email to nursingcas@lists.aacn.nche.edu. All of the other list members will automatically receive a copy of the message. By selecting the reply option, a message will be delivered to the entire listserv.
 
Note, if you would like to send a message directly to only the individual who sent the message then when you hit reply delete nursingcas@lists.aacn.nche.edu from the “To” line and copy and paste in the individual’s email address, otherwise your message will be sent to the entire listserv.
 
Submissions to the listserv do not need to be approved, but to maintain focus we ask that users limit messages to NursingCAS, WebAdMIT, admissions, student services, application, and enrollment management related topics. Please note that all listserv members by default are set up to receive all  messages as they are sent. If you prefer to receive a daily digest of messages in one email please send an email to nursingcas@aacn.nche.edu with the subject line "digest listserv".
 
A welcome email from the listserv will be sent on August 1, 2012. If you do not get a Welcome email from the NursingCAS Listserv you can request that you or any of your colleagues be added to the distribution list by sending an email to nursingcas@aacn.nche.edu with the subject line “Add Email to Listserv”. If you have any questions about the Listserv please contact Caroline at callen@aacn.nche.edu or 202-463-6930 x258.
 
Personal Statement Update
Many schools were having issues with applicants forgetting to attach their personal statement to their designation. So development put in place red, italicized help text that indicates whether or not an applicant has attached a statement to a specific designation. In the screenshot below you can see that a statement is not attached or matched to Georgetown University but there is a statement attached to George Washington University.
 
 
End-of-Cycle Reports Available in Your WebAdMIT Portal
Cycle 2 (2011 – 2012) of NursingCAS ends on August 6, 2012 and you can run your end-of-cycle reports prior to August 10, 2012 when the new cycle of NursingCAS starts. You have the ability to run reports against applicants (where each applicant is reported separately) or applications (where each designation for each applicant is reported separately), and the ability to limit the results of any comparative report to applicants in a particular decision code. When limiting a comparative report by decision code, the report will include data only for applicants in that decision code. Please note that reporting decision codes is optional. Since not all programs enter decision codes, reports filtered by decision code may not include data from all participating programs.
 
 
Your full set of reports now includes:
 
Reports that Show Data for Both Your Applicant Pool and Your Entire CAS
  • Ages – A summary of age ranges reported by your applicant pool
  • Citizenship Status – A summary of your applicant pool’s citizenship demographic
  • Colleges Attended – A summary of the colleges attended reported by your applicant pool
  • Countries of Birth – A summary of the country of birth information reported by your applicant pool
  • Degree Awarded – A summary of different degree types awarded to your applicant pool at the time they submitted their application
  • Degree Expected – A summary of different degree types expected by your applicant pool at the time they submitted their application
  • Ethnicities and Races – A summary of race and ethnicity selections made by your applicants
  • Financial Aid – A summary of applicants who have indicated that they have applied for financial aid
  • Genders – A summary of your applicant pool’s gender demographic
  • GPAs by Gender – A summary of your applicant pool’s mean GPAs, broken down by gender
  • GPAs by Subject – A summary of your applicant pool’s mean GPAs, by subject area
  • GPAs by Year – A summary of your applicant pool’s mean GPAs, by academic level
  • Majors – A summary of the majors reported by your applicant pool
  • State/Provinces of Residence – A summary of the legal states or provinces reported by your applicant pool
Reports that Show Data for Only Your Applicant Pool
  • Coursework – A detailed grid of all coursework data for applicants in the list selected
  • Folder Labels – Avery 5160 – Applicant name and CAS IDs, designed to fit on Avery 5160 stickers
  • Mailing Labels – Avery 5160 – Applicant name and addresses, designed to fit on Avery 5160 stickers
  • NursingCAS Applications by Track – A summary of the number of applications made to each of your programs
  • NursingCAS Multiple Designations – Graduate – A summary of the number of graduate applicants that applied to additional schools
  • NursingCAS Multiple Designations – Undergraduate – A summary of the number of undergraduate applicants that applied to additional schools
Reports are available in your WebAdMIT portal in the Report Manager section. You can navigate to this section on the Tool Bar. If you have questions contact WebAdMIT support or contact the support team with questions via email or call 716-636-7777, option 7. They can show you how to run reports and exports that are relevant to your program and provide training to you and your staff.
 
 
NursingCAS
202-463-6930, x258
 
Visit the NursingCAS Resource Center:  http://www.aacn.nche.edu/nursingcas/resources
Watch the NursingCAS Video Overview: http://tinyurl.com/nursingcasvideo
Visit NursingCAS: http://www.nursingcas.org
 
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